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Executive Assistant

Location: Walterovo náměstí 329/1, 158 00  Praha-Jinonice, Czech Republic
Languages: Czech (proficient), English (advanced)
Full-time work

At Janssen, we are dedicated to addressing and solving some of the most important unmet medical needs of our time in oncology, immunology, neuroscience, infectious diseases and vaccines, and cardiovascular and metabolic diseases. Driven by our commitment to patients, we bring innovative products, services and solutions to people throughout the world. Janssen is a pharmaceutical company of Johnson & Johnson. Please visit www.janssen.com for more information.

What is the job about?

Executive assistant performs numerous diverse secretarial, clerical, and administrative duties and responsibilities for the Management Board. Duties may include normal secretarial activities such as scheduling appointments, organizing meetings, typing, correspondence, word processing. etc. Assistant also coordinates and assist in preparing associated business reports and other Management Board required analysis and communications. The assistant leads the team of Administrative Assistants.

How will your responsibilities look like?

  • Provides executive administrative support to Country Director (CD) and the members of the Management Board (MB) in the Czech Republic.
  • Processes all required communications including phone calls, emails, correspondence, memos, meeting minutes, mails etc. for the CD and MB including liaison with internal regional partners, cross-sector colleagues, customers, partners and suppliers as necessary.
  • Prepares agendas and materials for executive meetings.
  • Assists in managing the executives’ schedules including scheduling meeting and appointments.
  • Coordinates and assists in developing, compiling and processing associated business reports and preparing analysis and presentations (as required) for the CD and Management Board.
  • Organizes files, performs data entry and analyzes data and maintains accurate records.
  • Handles confidential matters requiring discretion and judgment.
  • Organization of internal and external meetings for CD and MB – planning, preparation, coordination.
  • Assisting and where necessary leading the organization of company events and meetings.
  • Collaboration with all company departments.
  • Acts as liaison with other departments and outside agencies including senior level management.
  • Attendance at the MB meetings (create, issue and follow up on meeting minutes).
  • Manages and supervises the administrative group staff including their day-to-day workload, performance and development discussions, hiring and training.
  • Addresses complaints and resolves problems (as required).
  • Assists in design, development and implementation of various programs, projects and assignments aligned with functional processes and service.
  • Fulfill other tasks or duties set by direct manager

We are looking for you if you have/are:

  • High School/Secondary/University/Bachelors Degree
  • Strong personality – capable of dealing assertively with staff and management within and outside the company
  • Analytical, logical thinking; pragmatic and hands-on nature
  • Reliable, self-starting and initiative – able to initiate actions based on feedback from the management
  • Practical and flexible
  • Excellent organizational, project management and communication skills
  • Stress resistant – an ability to work on different projects + follow deadlines (multi-tasking)
  • MS Office (advanced level)
  • English (advanced), Czech (native)
  • Experience as a senior personal/executive assistant at least for 3 years
  • Complex project management experienced

We offer:

  • A challenging and interesting job in one of the biggest global healthcare companies
  • An opportunity to make an impact with your actions
  • Possibilities for own further development and growth
  • Many opportunities to participate in different projects and drive our growth further
  • Motivating remuneration, annual bonus and other employee benefits

How to apply:

If you are interested in this role and you fulfill the requirements set above, do not hesitate to send us your structured professional CV and short cover letter in English through the "Apply for the position" button below. You will be redirected to our career page and guided through the application. Should you face any technical issues, please contact us on career(at)its.jnj.com.

Contact: Johnson & Johnson
Aneta Tyslova

This vacancy requires reply through employer's website. You will be redirected there after you have filled the following form.

For the purpose of the selection procedure for this position, JNJ Global Business Services s.r.o., Business ID: 27437698, Walterovo náměstí 329/1, Praha, Jinonice, as the controller, shall process the data you provided (or publicly obtained) in accordance with the General Data Protection Regulation (EU) 2016/679. The controller will assign the data processing to LMC s.r.o., ID No. 264 41 381, which will do so using its electronic systems. See more

By replying to this advertisement, you provide the controller with your personal data for the purposes and the duration of the selection procedure. In connection with processing your data, you have the respective right: (i) to access the data, (ii) to correct or complete inaccurate or false data, (iii) to delete the data if it is no longer needed for the purposes for which it has been collected or processed, or if it has been collected illegally, (iv) to limit the data processing in special cases, (v) to transfer the data, (vi) to object to the data processing which will therefore be terminated, unless there are serious legitimate grounds for processing which outweigh your interests, rights, and freedoms, especially if the reason is an enforcement of legal claims, and (vii) to contact The Office for Personal Data Protection.
For more information on data processing by LMC s.r.o., ID No. 264 41 381, registered office at Jankovcova1569/2c, 170 00 Prague 7, contact the Data Protection Officer Jan Svoboda, e-mail: dpo@lmc.eu or visit https://www.lmc.eu/en/privacy-policy/.

Who are your future colleagues

Lenka Fikrova
Lenka Fikrova

I like working at Janssen not only because of great products which are changing the treatment landscapes in their fields, particularly in area of prostate cancer giving to patients in very advanced stages life extension which they can enjoy; it is also because of brilliant and wonderful people who are highly inspiring; working at Janssen brings me unforgettable experience and fun.

Jan Krizan
Jan Krizan

I am part of Global Clinical Operations for more than 13 years and I still enjoy every day at work because it means everything to me. I am part of a team developing new products that improve quality of life of many patients. It is a long process that takes years but at the end, there is an innovative product that can bring mothers, fathers, and children back to their families.

Jiri Urban
Jiri Urban

I manage a team of more than 30 highly professional specialists who are part of the new drugs development process. We collect data and experience in the administration of tested molecules and thus help to bring new J&J medicines to our patients. It is excellent to be part of this team and help save lives and bring hope where it did not exist before.